Aero India – Bengaluru

Pavilion and Interiors


Project Overview

As the event management partner for Aero India 2023, we were tasked with transforming the Air Force Station Yelahanka, Bengaluru, into a world-class venue for Asia’s largest aerospace and defense exhibition. Held from February 13–17, 2023, the event featured over 800 exhibitors, 98 participating countries, and 5 lakh visitors. Inaugurated by Prime Minister Narendra Modi, the five-day event highlighted India’s defense capabilities, global collaborations, and technological advancements under the theme ‘The Runway to a Billion Opportunities.’

Our role spanned from seamless venue transformation to high-level coordination with multiple stakeholders, ensuring a flawless experience for dignitaries, exhibitors, and attendees alike.


Key Objectives

  1. Create a state-of-the-art exhibition environment within a restricted military airbase while adhering to stringent protocols.
  2. Manage logistics and operations for high-profile dignitaries, including the Prime Minister, 32 defense ministers, and global CEOs.
  3. Deliver a memorable experience for 5 lakh visitors through innovative event design, crowd management, and engaging displays.
  4. Ensure seamless execution of installations, including the placement of the LCA Tejas in the India Pavilion.

Challenges

  1. Restricted Access: Adapting a high-security airbase into a large-scale exhibition venue required strict compliance with Air Force protocols.
  2. Multi-Stakeholder Coordination: Managing communication and logistics across HAL, DRDO, Ministry of Defence, and 800+ exhibitors.
  3. High-Security Protocols: Ensuring flawless arrangements amidst heightened security for the Prime Minister’s inauguration.
  4. Complex Installations: Setting up pavilions and positioning the LCA Tejas aircraft in the India Pavilion demanded precise execution.
  5. Massive Footfall: Designing systems to handle seamless visitor flow and engagement for 5 lakh attendees over five days.

Our Approach

  1. Venue Transformation:
    • Converted 35,000 sqm of the Yelahanka Air Force Station into a world-class exhibition space while maintaining compliance with military regulations.
    • Designed layouts and infrastructure to accommodate large pavilions, air show areas, and crowd movement seamlessly.
  2. Stakeholder Coordination:
    • Established a streamlined communication system between government bodies, defense organizations, and global exhibitors to ensure efficient planning and execution.
  3. High-Security Event Management:
    • Collaborated with security agencies to implement strict protocols and ensure smooth operations for VIPs and international delegates.
  4. Innovative Pavilion Installations:
    • Delivered meticulous setups, including the centerpiece LCA Tejas, highlighting India’s aerospace advancements.
    • Coordinated with exhibitors to bring innovative displays to life, including cutting-edge technologies and global exhibits.
  5. Crowd & Visitor Experience Management:
    • Designed effective entry and exit systems, ensuring smooth visitor flow and engagement throughout the event.
    • Integrated digital tools for scheduling and visitor updates, enhancing the overall experience.

Key Highlights

  • Prime Minister’s Inauguration: Managed all logistical arrangements for PM Modi’s inauguration, including the release of a commemorative stamp.
  • Global Participation: Facilitated smooth experiences for 32 defense ministers, 29 air chiefs, and 73 CEOs from leading global defense organizations.
  • Seamless Execution: Transformed a secure military airbase into a vibrant, world-class exhibition space.
  • Showstopping Displays: Executed pavilions and installations, including the India Pavilion’s highlight, the LCA Tejas, alongside exhibits from global leaders like Boeing and Airbus.
  • Engaging Public Days: Managed massive crowds during public days, ensuring a hassle-free and engaging experience for thousands of visitors.

Results

  1. Delivered a flawlessly executed event, earning praise from the Ministry of Defence, HAL and global participants.
  2. Reinforced India’s position as a global leader in aerospace and defense innovation.
  3. Successfully handled high-profile dignitaries and mass footfall, ensuring a seamless and impactful experience.
  4. Strengthened Myoozz’s reputation as a trusted partner for high-stakes, large-scale events.

Project Information

Client

Hindustan Aeronautical Limited, Government of India