Aero India – Bengaluru
Pavilion and Interiors
Project Overview
As the event management partner for Aero India 2023, we were tasked with transforming the Air Force Station Yelahanka, Bengaluru, into a world-class venue for Asia’s largest aerospace and defense exhibition. Held from February 13–17, 2023, the event featured over 800 exhibitors, 98 participating countries, and 5 lakh visitors. Inaugurated by Prime Minister Narendra Modi, the five-day event highlighted India’s defense capabilities, global collaborations, and technological advancements under the theme ‘The Runway to a Billion Opportunities.’
Our role spanned from seamless venue transformation to high-level coordination with multiple stakeholders, ensuring a flawless experience for dignitaries, exhibitors, and attendees alike.
Key Objectives
- Create a state-of-the-art exhibition environment within a restricted military airbase while adhering to stringent protocols.
- Manage logistics and operations for high-profile dignitaries, including the Prime Minister, 32 defense ministers, and global CEOs.
- Deliver a memorable experience for 5 lakh visitors through innovative event design, crowd management, and engaging displays.
- Ensure seamless execution of installations, including the placement of the LCA Tejas in the India Pavilion.
Challenges
- Restricted Access: Adapting a high-security airbase into a large-scale exhibition venue required strict compliance with Air Force protocols.
- Multi-Stakeholder Coordination: Managing communication and logistics across HAL, DRDO, Ministry of Defence, and 800+ exhibitors.
- High-Security Protocols: Ensuring flawless arrangements amidst heightened security for the Prime Minister’s inauguration.
- Complex Installations: Setting up pavilions and positioning the LCA Tejas aircraft in the India Pavilion demanded precise execution.
- Massive Footfall: Designing systems to handle seamless visitor flow and engagement for 5 lakh attendees over five days.
Our Approach
- Venue Transformation:
- Converted 35,000 sqm of the Yelahanka Air Force Station into a world-class exhibition space while maintaining compliance with military regulations.
- Designed layouts and infrastructure to accommodate large pavilions, air show areas, and crowd movement seamlessly.
- Stakeholder Coordination:
- Established a streamlined communication system between government bodies, defense organizations, and global exhibitors to ensure efficient planning and execution.
- High-Security Event Management:
- Collaborated with security agencies to implement strict protocols and ensure smooth operations for VIPs and international delegates.
- Innovative Pavilion Installations:
- Delivered meticulous setups, including the centerpiece LCA Tejas, highlighting India’s aerospace advancements.
- Coordinated with exhibitors to bring innovative displays to life, including cutting-edge technologies and global exhibits.
- Crowd & Visitor Experience Management:
- Designed effective entry and exit systems, ensuring smooth visitor flow and engagement throughout the event.
- Integrated digital tools for scheduling and visitor updates, enhancing the overall experience.
Key Highlights
- Prime Minister’s Inauguration: Managed all logistical arrangements for PM Modi’s inauguration, including the release of a commemorative stamp.
- Global Participation: Facilitated smooth experiences for 32 defense ministers, 29 air chiefs, and 73 CEOs from leading global defense organizations.
- Seamless Execution: Transformed a secure military airbase into a vibrant, world-class exhibition space.
- Showstopping Displays: Executed pavilions and installations, including the India Pavilion’s highlight, the LCA Tejas, alongside exhibits from global leaders like Boeing and Airbus.
- Engaging Public Days: Managed massive crowds during public days, ensuring a hassle-free and engaging experience for thousands of visitors.
Results
- Delivered a flawlessly executed event, earning praise from the Ministry of Defence, HAL and global participants.
- Reinforced India’s position as a global leader in aerospace and defense innovation.
- Successfully handled high-profile dignitaries and mass footfall, ensuring a seamless and impactful experience.
- Strengthened Myoozz’s reputation as a trusted partner for high-stakes, large-scale events.